FAQ
General information for In-Person & Virtual Attendees
Facing Race: A National Conference is presented by Race Forward, a national non-profit working to advance racial justice in our policies, institutions, and culture. A unique collaborative space for racial justice movement making, Facing Race is the largest multiracial, inter-generational gathering for organizers, educators, creatives, and other leaders.
For over 15 years, Race Forward has presented this incredible conference experience that has hosted over 4,000 attendees to convene, organize and mobilize for a more equitable future. Previous Facing Race National Conferences have been held in North Carolina, Detroit, Atlanta, Dallas, Baltimore, Berkeley, and New York. Due to COVID-19, Facing Race was held virtually in 2020.
Coming at the tail of election cycles, Facing Race provides a platform for collaboratively building power and strategies to advance the racial justice movement.
In 2022, due to the ongoing COVID pandemic, Facing Race will be hosted both in-person and online! This decision was made out of both excitement for the opportunity to share space with one another and with the intention of making the conference available to our Facing Race community, including those who would like to participate, but are unable to attend in person.
All main stage events including keynotes, performances and plenaries will be livestreamed from Phoenix, Arizona to our online conference platform. Additionally, there will be breakout sessions available for online attendees.
Previous Facing Race conferences have hosted over 4,000 attendees from all over the world. By going hybrid, the global reach and impact of the conference are limitless. Join us by registering today.
Facing Race is for all people who desire to build awareness of racial equity, identify solutions to dismantle systemic racism, and come together with people who share a passion for racial justice. Facing Race welcomes people of all ages, races, ethnicities, occupations, sexual orientations, gender identities, faiths, and political ideologies.
The in-person Facing Race Conference will be held in Phoenix, Arizona at the Phoenix Convention Center Thursday, November 17-Saturday, November 19, 2022.
The online Facing Race Conference will be streamed live on the CVENT platform Thursday, November 17-Saturday, November 19, 2022.
Our online conference will be hosted on the Cvent platform. For over 20 years, Cvent, a leading meetings, events, and hospitality technology provider, has offered a comprehensive solution to simplify the entire event management process and maximize attendee enjoyment and engagement. Online attendees will be able to download Cvent’s Attendee Hub App where they can create a profile and access to Cvent’s immersive, and interactive features.
Some of these key features include the opportunity to create a personalized home screen, ability to virtually connect with other participants, and easy access to session materials, surveys, documents, and select recordings.
More details about the Cvent platform will be shared to registered participants later this year.
All plenaries and mainstage programming during the conference will be livestreamed on the Cvent Attendee Hub App for online conference participants.
To ensure all participants have the best engaging experience, the online conference will have up to 20 breakout sessions and other content available only to online attendees. This will facilitate your ability to ask questions and fully participate in the sessions. These breakout sessions will be different from the sessions at the in-person conference.
The Facing Race conference will be hosted both IN-PERSON and ONLINE November 17-19, 2022. The conference will be livestreaming all main stage events including keynote remarks, performances, and plenaries from Phoenix, Arizona. The decision to go hybrid relied heavily on prioritizing the well-being of our Facing Race community, our host city, and our staff.
However, the opportunity to share space with one another coupled with the intention of making the conference available to all of the Facing Race Community, including those who would like to participate but are unable to attend in-person is a priority. We will be hosting 80 breakout sessions in person, and 20 breakout sessions virtually with interactive spaces for networking with others in the movement, and much more!
Of course, for those joining us in person, we’ll be tracking and following CDC-recommended safety precautions, social distancing, vaccination and testing protocols, and requiring the wearing of face masks.
COVID-19 may have kept us from meeting in person in 2020, but we believe staying connected as a movement has never been more important. Like those who came before us, we must strive and we must organize to create and build the society we want to live in together. It is a critical moment in our movement, a time to press forward as a coalition of movement makers. We look forward to your joining us in this movement!
Please plan ahead for reliable connectivity so you can enjoy Facing Race as it happens. We’ll have tech assistants on hand to help with any problem you might have with the platform during conference hours. And don’t worry: all panels, training, and keynotes will be recorded and available after the conference on the Cvent Attendee Hub for viewing on demand for registered participants.
Registration & Pricing for In-Person & Virtual Attendees
Facing Race values participants from all professions, geographical regions, and interests. Conference registration rates vary based on the level of access you desire. Scholarships are available, but are limited and the application can be found here.
Trailblazer: Full access to Facing Race both in person and online.
This level of registration provides you with full access to all of Facing Race, both in-person and online. Additionally, you will support four (4) additional registrations that will be awarded by Race Forward as scholarships. Thank you for sponsoring new participants to join the Facing Race community. The $2,750 invested is tax-deductible in the US to the extent permitted by law.
Supporter: Full access to Facing Race both in person and online.
This level of registration provides you with full access to all of Facing Race, both in-person and online. Additionally, you will be supporting one (1) additional registration that will be awarded by Race Forward as a scholarship. Thank you for sponsoring new participants to join the Facing Race community. The $1,000.00 is tax-deductible in the US to the extent permitted by law.
Sustainer: Full access to Facing Race both in person and online.
If your organization is contributing to the cost of your registration, we ask that you choose this level. By registering at this level you support the sustainability of Facing Race. Pricing for this level is $550.00.
Sustainer - VIRTUAL ONLY: Full access to all VIRTUAL* programs and sessions.
If your organization is contributing to the cost of your registration, we ask that you choose this level. By registering at this level you support the sustainability of Facing Race. Pricing for this level is $200.00 *VIRTUAL TICKETS CANNOT BE USED TO ATTEND THE IN-PERSON CONFERENCE*
Connector: Full access to Facing Race in-person and online.
This registration level is discounted for racial justice professionals, organizers, freelancers, and activists who are covering the registration cost out of their own funds. It provides full access to Facing Race both in person and online. Pricing for this level is $450.00.
Connector - VIRTUAL ONLY*: Full access to all VIRTUAL* programs and sessions.
This registration level is discounted for racial justice professionals, organizers, freelancers, and activists who are covering the registration cost out of their own funds.It provides full VIRTUAL* access to Facing Race for individuals. Pricing for this level is $100.00. *VIRTUAL TICKETS CANNOT BE USED TO ATTEND THE IN-PERSON CONFERENCE*
Basebuilder: Full access to Facing Race in-person and online.
This subsidized registration option is for underemployed individuals, or those living on a fixed income. It provides full access to Facing Race both in person and online. Pricing for this level is $300.00.
Indigenous Community: This subsidized registration option is for Indigenous/Native community members. Proof of tribal ID/affiliation will not be required. Pricing for this level is $75.00.
Student: Full access to Facing Race in-person and online.
This subsidized registration option is for youth and young adults currently enrolled in school or vocational programming and who may be doing racial justice work in these environments. It provides full access to Facing Race both in person and online. Pricing for this level is $75.00. Proof of enrollment may be requested by Race Forward.
Registration Rate Levels:
|
Trailblazer |
$2,750 |
|
Supporter |
$1000 |
|
Sustainer |
$550 |
| Sustainer - VIRTUAL ONLY |
$200 |
| Connector |
$450 |
| Connector - VIRTUAL ONLY |
$100 |
| Basebuilder | $300 |
| Student |
$75 |
| Daily Rate | $300 |
| Group Discounts of 60 or more |
Contact Facing Race Team |
|
Media Passes |
Passcode required — Apply for a media pass. |
For media passes apply for a media pass.
For Group Discounts of 60 or more email facingrace@raceforward.org
Registration to Facing Race includes varying levels of access to the in-person and/or online conference offerings, depending on your registration type.
Full access to the in- person and online conference includes: Conference App, online conference platform (Cvent Attendee Hub), other conference materials distributed onsite, and all programming (both in-person and online). Programming for 2022 will include the keynote presentation(s), plenary sessions, breakout sessions, cultural performances, art exhibit, local tours, exhibition and vendor space, and much more.
For those who purchase an in person ticket, the ticket includes breakfast, lunch and a coffee break on November 18 and November 19.
If you experience any issues with the Cvent registration portal, please feel free to call Customer Care 24/7 at 866-318-4357, Option 1, then Option 1 again.
Register, more members of your team and deepen your collective racial equity understanding and practice.
Group sales start at 5 registrations or more for in-person ticket types.
- Groups that are 5-40 people will receive %15 off the Sustainer, Connector, or Basebuilder in person ticket types.
- Groups sized at 41-100 people will receive % 25 off the Sustainer, Connector, or Basebuilder ticket level.
Ready to register your group? Follow these steps to get started:
- You must first register yourself.
- At the end of your order form you will be given the option to “add a group member.” Selecting this option will bring you back to the registration form.
- Enter the group member’s name and email address in the order form.
- Once you’ve entered everyone in your group (up to 60 people can be added directly) to your registration, discounts will be automatically applied at checkout.
- You may pay immediately by credit card or request to pay by check (available for groups sales only). If paying by check:
Make checks payable to:
Race ForwardMail checks to:
Race Forward
Attn: Facing Race
145 E 57th St
4th Floor
New York, NY 10022
**Please be sure to include your full name and registration confirmation number on checks.**
Please note, group members will receive confirmation of registration by email. They will need to update their demographic information before the conference.
Have a group larger than 60 people? Contact us directly at facingrace@raceforward.org for assistance.
No, you do not need to create a Cvent login to register for the conference. However, we strongly encourage you to make one if you’d like to quickly access your registration ticket, view breakout session information and other necessary information for the conference. A log-in account will also allow you to easily make any registration changes, in the event you need to transfer or cancel your registration.
After completing your online registration, you may pay immediately via credit card. If you have any issues with registering, feel free to contact us at facingrace@raceforward.org.
If you are registering for five or more tickets and are unable to pay via credit card, you may contact facingrace@raceforward.org with the amount of tickets that you would like to purchase, specify the ticket levels for each ticket you want to buy and the resulting total cost. The Facing Race team will confirm your request by email. Upon confirmation, please mail a check to Race Forward.
Once the check is received, Race Forward will provide you with a unique code(s) by email. Use the code(s) to register for Facing Race on Cvent.
Make checks payable to:
Race Forward
Mail checks to:
Race Forward
Attn: Facing Race
145 E 57th St
4th floor
New York, NY10022
**Please be sure to include your full name and registration confirmation number on checks.**
Please note: you will be asked for demographic and contact information for each registrant, as well as personalized information including language access needs. If you are registering on behalf of someone else, please make sure you have their accurate information available.
If you are registering 5 or more people and are interested in a group discount, refer to these instructions for group registration.
Yes, you can transfer a ticket that has already been purchased to another person. Tickets can be transferred at any time and no money is refunded. If you want to transfer your ticket to someone else, please contact the Facing Race team at Facingrace@raceforward.org and title the subject line: FR22 Ticket transfer.
Before transferring a ticket that has been purchased to another person, it is important to first confirm that the person who will receive the transferred ticket qualifies for a ticket at the same price as the one originally purchased. If there is a difference in price between the two tickets, you should contact facingrace@raceforward.org to have a refund processed.
The daily rate to attend the conference is $300.00.
If you are no longer able to attend the 2022 Facing Race Conference, refunds are possible.
Cancellations received in writing/via email before October 6, 2022 will receive a refund as follows:
Refund Amount If Canceled By:
07/06/2022 — 75%
09/05/2022 — 50%
10/06/2022 — 25%
Please note: no refunds will be processed after October 6, 2022.
Refunds will be issued in the form of the original method of payment to the person or organization that made the payment. If the refund request is made after 90 days of the payment date, the refunds will be issued via check to the original payee. Please allow up to 4 weeks for the refund to be processed.
In you are no longer able to attend Facing Race, you can also:
- Request to transfer your registration to someone in your organization or network.
- Donate your registration as a scholarship to those who need registration support.
Please contact Hiba Elyass at facingrace@raceforward.org for more information on any of these options.
A portion of your ticket to Facing Race may be tax-deductible. Contact your tax advisor with additional questions. Note that donations to Race Forward may be tax-deductible to the full extent permitted by law.
Yes, you are able to cancel your ticket by logging into the Cvent platform. Please be aware that full refunds will not be issued for tickets cancelled after October 6, 2022. Please refer to the refund policy below.
Yes, you can add additional pre-con tickets or events by logging into the Cvent registration site using the account you created to register for the conference. Use the confirmation number received in your email to access your account and purchase the add-on ticket separately. You will then receive a new confirmation number via email.
While we won’t have some expenses associated with a live event, such as catering and utilities, we still have significant expenses to accommodate each participant and their use of the platform and App. Additionally, your admission fees help to cover the technical production, and staff time related to procuring the content online. Your ticket price also helps us offer scholarship waivers and reduced registrations for those most impacted by economic hardships made worse by the on-going pandemic.
To support our programming and ensure it meets the needs of our community, we ask optional questions at registration to learn more about our audience. We understand privacy concerns, so these questions are optional and are not required for conference registration. Any information you feel comfortable sharing is secure and confidential, to be used in aggregate form and without identifiers (e.g., name, email). For more information, refer to our Privacy Policy.
The last day to purchase tickets is October 30th, 2022 at 11:59 pm EST.
Presenter: Registration, Transportation & Lodging
As of September 2022, The Facing Race team has notified selected presenters. Notifications have gone out by email directly to the "Lead Presenter" — the person who submitted the application. It will be the responsibility of the "Lead Presenter" to notify their co-presenter(s).
Yes, before applying, please inquire if your organization can underwrite the full cost or subsidize your participation. Race Forward needs presenters to help us keep the Facing Race Conference affordable to everyone who wants to attend. To that end, Race Forward requires selected presenters for the 2020 conference to register at a reduced rate.
In-Person Presenter Registration Rates for 2022:
1- IF you have an employer, institution, or another source that can underwrite your participation you will register at a discounted Sustainer level ticket priced at $225.00. Sustainer Tickets are valued at $550.00.
2- IF you are NOT employed by a nonprofit or institution or you are part of a grassroots or volunteer team, a student, unemployed, or on a fixed income, you will register at a discounted Sustainer level ticket priced at $100.00. Sustainer Tickets are valued at $550.00.
In-Person Registration Includes:
Admission to all plenaries, keynote remarks, breakout sessions, performances, exhibitor hall, event swag, and more! In-person attendees also receive free breakfast and lunch on Friday (11/18) & Saturday (11/19).
For 2022 Registration also includes access to the Virtual conference programming via our Attendee Hub desktop site & mobile app.
Race Forward invites prospective presenters to apply for need-based travel & lodging scholarships!
In-person Travel Scholarship Guarantees:
Two round trip transportation(s) at a maximum of $450 per presenter. If selected, presenters agree to book transportation using Race Forward's travel agent. Delays in booking transportation by the presenters that result in fares exceeding $450 WILL NEED to be approved by Race Forward; In the event, that transportation is approved above $450, Race Forward will invoice the presenters or their employers for the difference in cost.
***Ground transportation and incidentals are NOT covered or reimbursable.***
In-Person Lodging Scholarships Guarantees:
One shared Double Room with Two Queen size beds at the Sheraton Phoenix Downtown 340 N. Third Street Phoenix, AZ for Two nights of lodging checking -in on Thursday, Nov 17th Checking-out Saturday, Nov 19th.
IMPORTANT: Request for special accommodations will be reviewed on a case by case basis. Please notify us if you are a presenter who identifies as trans and gender non-conforming or a presenter who has health conditions or is traveling with children thus prohibiting the sharing of the room with your co-presenter.***
Race Forward invites prospective presenters who want to present in person to apply for our need-based registration, travel & lodging scholarships.
Before applying, please inquire if your organization can underwrite the full cost or subsidize your in-person participation. Race Forward needs presenters who are attending in person to help us keep the Facing Race Conference affordable to everyone who wants to attend. To that end, Race Forward requires selected in-person presenters for the 2022 conference to register at a reduced rate.
In-Person Presenter Registration Rates for 2022:
1- IF you have an employer, institution, or another source that can underwrite your participation you will register at a discounted Sustainer level ticket priced at $225.00. Sustainer Tickets are valued at $550.00.
2- IF you are NOT employed by a nonprofit or institution or you are part of a grassroots or volunteer team, a student, unemployed, or on a fixed income, you will register at a discounted Connector level ticket priced at $100.00. Sustainer Tickets are valued at $550.00.
In-Person Registration Includes:
Admission to all plenaries, keynote remarks, breakout sessions, performances, exhibitor hall, event swag, and more! In-person attendees also receive free breakfast and lunch on Friday (11/18) & Saturday (11/19).
For 2022 Registration also includes access to the Virtual conference programming via our Attendee Hub desktop site & mobile app.
In-person Travel Scholarship Guarantees:
Two round trip transportation(s) at a maximum of $450 per presenter. If selected, presenters agree to book transportation using Race Forward's travel agent. Delays in booking transportation by the presenters that result in fares exceeding $450 WILL NEED to be approved by Race Forward; In the event, that transportation is approved above $450, Race Forward will invoice the presenters or their employers for the difference in cost.
***Ground transportation and incidentals are NOT covered or reimbursable.***
In-Person Lodging Scholarships Guarantees:
One shared Double Room with Two Queen size beds at the Sheraton Phoenix Downtown 340 N. Third Street Phoenix, AZ for Two nights of lodging checking in on Thursday, Nov 17th, checking out Saturday, Nov 19th.
IMPORTANT: Request for special accommodations will be reviewed on a case by case basis. Please notify us if you are a presenter who identifies as trans and gender non-conforming or a presenter who has health conditions or is traveling with children thus prohibiting the sharing of the room with your co-presenter.***
Venue & Hotel
Phoenix Convention Center
100 North Third Street
Phoenix, AZ 85004
Phone: (800) 282-4828 | (602) 262-6225
The main hotel for Facing Race 2022 is the Sheraton Phoenix Downtown. Information and room rates for this hotel are listed below as well as for our other conference hotels. Please note that you will have the option of selecting any hotel you’d like to lodge in for the duration of the conference.
Renaissance Phoenix Downtown Hotel
100 N. 1st Street
Phoenix, AZ 85004
Rate per night for single or double occupancy: $199.00 + (12.57% tax)
Sheraton Phoenix Downtown
340 N. Third Street
Phoenix, AZ 85004
Rate per night for single and double occupancy: $189.00 + (12.57% tax)
*Additional, Overflows Hotels will be added in Summer 2022*
Yes, there is a special conference rate available at all the conference hotels. In order to get this rate you can book through the reservation links provided above. These rates are applicable to standard single and double accommodations. Guests should advise the hotel of any changes in length of stay at least 24 hours before check in, as they will be charged for early departures.
Phoenix Sky Harbor International Airport (PHX)
3400 E Sky Harbor Blvd
Phoenix, AZ 85034
Phone: (602) 273-3300
COVID-19 Precautions
The safety and well-being of our attendees, staff, and the staff of the venues in which we convene is a priority for us. As we navigate the next phase of the pandemic, we must do our best to create a culture of care, and we ask that our in-person attendees do their part to keep us all safe.
Throughout the conference, we’ll be tracking and following CDC-recommended safety precautions, social distancing, vaccination and testing protocols, and requiring the wearing of face masks in all indoor spaces, regardless of vaccination status.
To attend in person you will need to provide one of the following:
- Proof of COVID-19 vaccination
- A negative PCR test taken 72 hours prior to the event
To keep yourself and others safe, vaccinations and booster vaccinations should be completed in accordance with CDC Guidelines. Please note, that upon arrival at the Phoenix Convention Center you will be required to show proof of one of the options listed above.
(A limited amount of testing will be available on location)
The following will be acceptable COVID-19 Tests and Documents:
- Options for COVID-19 testing, in order of Facing Race preference:
- Clinically administered PCR test
- Clinically administered rapid antigen test
- IF a clinically administered test is not available – Facing Race will accept an at-home test result with a photo timestamp
- Test results MUST be administered within a 72-hour window of the start of the event on Thursday, November 17, 2022, at 9:00AM MST.
- COVID-19 tests administered prior to 72 hours will not be verified and attendees will be required to submit additional test results. Please make sure to adjust your testing window for the time zone where you will be receiving the test. The 72-hour testing window starts Monday, November 14th, 2022, starting at 9:00AM MST.
Exemptions
If you are unable to receive a vaccination due to religious belief, practice, or observance please provide official documentation of exemption from your employer to facingrace@raceforward.org.
The Phoenix Convention Center is committed to ensuring the safety of its guests and staff by maintaining the highest standards in the industry for cleaning and disinfecting to mitigate the spread of infectious viruses and is proud to be the first public facility in the State of Arizona to achieve the Global BioRisk Advisory Council (GBAC) STAR™ Facility Accreditation. You can learn about the Phoenix Convention Center Covid-19 Operation plan here (pdf).
To attend in person you will need to provide one of the following:
- Proof of COVID-19 vaccination
- A negative PCR test taken 72 hours prior to the event
To keep yourself and others safe, vaccinations and booster vaccinations should be completed in accordance with CDC Guidelines. Please note, that upon arrival at the Phoenix Convention Center you will be required to show proof of one of the options listed above.
(A limited amount of testing will be available on location)
The following will be acceptable COVID-19 Tests and Documents:
- Options for COVID-19 testing, in order of Facing Race preference:
- Clinically administered PCR test
- Clinically administered rapid antigen test
- IF a clinically administered test is not available – Facing Race will accept an at-home test result with a photo timestamp
- Test results MUST be administered within a 72-hour window of the start of the event on Thursday, November 17, 2022, at 9:00AM MST.
- COVID-19 tests administered prior to 72 hours will not be verified and attendees will be required to submit additional test results. Please make sure to adjust your testing window for the time zone where you will be receiving the test. The 72-hour testing window starts Monday, November 14th, 2022, starting at 9:00AM MST.
Exemptions
If you are unable to receive a vaccination due to religious belief, practice, or observance please provide official documentation of exemption from your employer to facingrace@raceforward.org.
Masks will be required in all indoor spaces (regardless of vaccination status). While we will provide some COVID-19 PPE equipment for attendees, we ask that you bring your own as supplies will be limited.
Hand sanitizer and water bottle refill stations will be available throughout the convention center.
Social Distancing
Contactless registration check-in will be available on site. All tables, seating, and registration desks/kiosks will be organized to support social distancing.
Yes, Facing Race will limit in-person attendance at the Phoenix Convention Center to 2,500 attendees. This includes Race Forward Staff & contractors, presenters, speakers, artists, film makers, and performers.
We encourage groups with a large number of people who want to attend to consider purchasing a mix of in-person and online tickets to meet the varying needs of their delegation.
Please follow CDC guidelines and DO NOT travel if you are not feeling well or if you may have been recently exposed to the virus.
We will continue to monitor ongoing developments in COVID-19 health and safety, as well as new variants of the virus. We will update this page periodically. Please stay tuned for more information, especially if you intend to join us in-person.
Accessibility & Childcare
Yes, childcare will be available at the Facing Race 2022 conference. Childcare is very limited and will be reserved on a first-request basis until we reach capacity. Parents and caregivers must supply proof of vaccination or proof of negative PCR COVID-19 test taken within 72 hours of the start of the event for all children 5 years or older attending Facing Race. Children will be required to wear masks during the conference.
When registering, please indicate whether you’ll need childcare.
Facing Race strives to create an inclusive and respectful space for all attendees. In order to do so, we have incorporated several resources to increase accessibility, including language interpreters, closed captioning within our online platform, all-gender restrooms, physical and emotional accessibility resources, fragrance-free spaces, and more.
During the registration process, registrants are given the opportunity to express their accessibility & disability needs. If there is a specific request in which you need a reasonable accommodation, please reach out to the Facing Race team at Facingrace@raceforward.org.
For all in-person attendees, the Phoenix Convention Center provides access to mobility assistant equipment/devices such as walkers, motorized wheelchairs, and scooters. There will be elevators and ramps throughout the facility. Additionally, in our main exhibit hall, there be allotted spaces for attendees using mobility-assisted equipment.
All of our virtual platforms have been assessed to assure that we can offer accessibility services such as close captioning, ASL, and translation.
If you do not consent to having your photo taken at the event please complete this form.
During the registration process, registrants are given the opportunity to express their accessibility & disability needs. If there is a specific request in which you need a reasonable accommodation, please reach out to the Facing Race team at Facingrace@raceforward.org.
For all in-person attendees, the Phoenix Convention Center provides access to mobility assistant equipment/devices such as walkers, motorized wheelchairs, and scooters. There will be elevators and ramps throughout the facility. Additionally, in our main exhibit hall, there be allotted spaces for attendees using mobility-assisted equipment.
All of our virtual platforms have been assessed to assure that we can offer accessibility services such as close captioning, ASL, and translation.
We will provide more information as we get closer to the conference.
Sponsorship and Exhibitor Opportunities
To learn more about organization, foundation, university, and corporate sponsorship opportunities, please contact the Development Department at sponsorship@raceforward.org or call (646) 442-1459.
Call for Proposals
NEW:2022 REGISTRATION, TRANSPORTATION & LODGING SCHOLARSHIP REQUEST GUIDELINES FOR IN PERSON PRESENTERS:
Race Forward invites prospective presenters who want to present in person to apply for our need-based registration, travel & lodging scholarships.
Before applying, please inquire if your organization can underwrite the full cost or subsidize your in-person participation. Race Forward needs presenters who are attending in person to help us keep the Facing Race Conference affordable to everyone who wants to attend. To that end, Race Forward requires selected in-person presenters for the 2022 conference to register at a reduced rate.
In-Person Presenter Registration Rates for 2022:
1- IF you have an employer, institution, or another source that can underwrite your participation you will register at a discounted Sustainer level ticket priced at $225.00. Sustainer Tickets are valued at $550.00.
2- IF you are NOT employed by a nonprofit or institution or you are part of a grassroots or volunteer team, a student, unemployed, or on a fixed income, you will register at a discounted Sustainer level ticket priced at $100.00. Sustainer Tickets are valued at $550.00.
In-Person Registration Includes:
Admission to all plenaries, keynote remarks, breakout sessions, performances, exhibitor hall, event swag, and more! In-person attendees also receive free breakfast and lunch on Friday (11/18) & Saturday (11/19).
For 2022 Registration also includes access to the Virtual conference programming via our Attendee Hub desktop site & mobile app.
In-person Travel Scholarship Guarantees:
Two round trip transportation(s) at a maximum of $450 per presenter. If selected, presenters agree to book transportation using Race Forward's travel agent. Delays in booking transportation by the presenters that result in fares exceeding $450 WILL NEED to be approved by Race Forward; In the event, that transportation is approved above $450, Race Forward will invoice the presenters or their employers for the difference in cost.
***Ground transportation and incidentals are NOT covered or reimbursable.***
In-Person Lodging Scholarships Guarantees:
One shared Double Room with Two Queen size beds at the Sheraton Phoenix Downtown 340 N. Third Street Phoenix, AZ for Two nights of lodging checking in on Thursday, Nov 17th, checking out Saturday, Nov 19th.
IMPORTANT: Request for special accommodations will be reviewed on a case by case basis. Please notify us if you are a presenter who identifies as trans and gender non-conforming or a presenter who has health conditions or is traveling with children thus prohibiting the sharing of the room with your co-presenter.***
FACING RACE 2022 SCHEDULE:
The Opening Ceremony is tentatively scheduled to start at 5:30 pm on Nov 17th, 2022. Breakout sessions will take place Friday, Nov 18th & Saturday, Nov 19th. The closing Mainstage event is tentatively scheduled for 4:30 pm-6 pm on Saturday, Nov 19th. The conference will end no later than 6:30 pm on Saturday Nov19th, 2022
Facing Race will cover registration for up to two (2) presenters per online breakout session.
If you are interested in having more than two presenters featured in your breakout session please include their information in the application. Race Forward will only feature the information provided in the application on our Conference App, website, and in our program guidebook. The Facing Race planning team will NOT be accepting names, bio, or headshots by email.
Remember breakout sessions are only 90 mins long. Having too many presenters can impact your ability to complete your presentations and have time to engage with attendees via a Q&A section.
IMPORTANT: Additional in-person presenters invited to join a session will be required to register at the Basebuilder level price of $300 and will be responsible for their own transportation, and lodging. Race Forward's Registration, Transportation & Lodging support is not available for additional presenters.
If your application is selected and additional financial support is needed, please contact the Facing Race team at FacingRace@raceforward.org.