FAQ

About Facing Race

What is the Facing Race Conference?

Facing Race: A National Conference is presented by Race Forward: The Center for Racial Justice Innovation. A unique collaborative space for racial justice movement making, Facing Race is the largest multiracial, intergenerational gathering for organizers, educators, creatives, and other leaders.

Facing Race 2020 will be held in Raleigh, NC on November 12-14, 2020 at the Raleigh Convention Center. Previous Facing Race National Conferences have been held in Atlanta, Dallas, Baltimore, Chicago, Berkeley, Oakland, New York, and Detroit.

Who should attend Facing Race?

Facing Race is for people from all walks of life who desire to build awareness of racial equity, identify solutions, and come together with people who share a passion for racial justice. Facing Race welcomes people of all ages, races, ethnicities, occupations, sexual orientation, gender identity, faith, and political ideology.

Where is Facing Race going to be held?

Facing Race 2020 will be held in Raleigh, NC on November 12-14, 2020 at the Raleigh Convention Center (located at 500 S. Salisbury Street, Raleigh, NC 27601). Previous Facing Race National Conferences have been held in Atlanta, Dallas, Baltimore, Chicago, Berkeley, Oakland, New York, and Detroit.

Registration & Pricing

How much does it cost to attend Facing Race?

Facing Race values participants from all professions, geographical regions, and interests. Conference registration rates vary based on the professional development resources you currently have available. Scholarships are available, please review the scholarship section of the FAQ page for more information on how to obtain one.

Trailblazer: This registration level provides you full access to Facing Race, and supports to four additional registrations for scholarship attendees. You sponsor new participants in the Facing Face community and by registering at this level $2,270 is tax-deductible in the US to the extent permitted by law.

Supporter: This registration grants you full access to Facing Race, and supports the scholarship of one additional conference participant. You sponsor a new participant in the Facing Face community and by registering at this level $920 is tax-deductible in the US to the extent permitted by law.

Sustainer: This registration provides you access to all programs and sessions. If your organization is contributing to the cost of your registration, we ask that you choose this level. By registering at this level, you support the sustainability of Facing Race.

Connector: This registration level is discounted for racial justice professionals, organizers, freelancers, and activists. It provides full access to Facing Race for individuals who are covering the registration cost out of their own funds.

Basebuilder: This subsidized registration option is for students, underemployed individuals, or those living on a fixed income.

Registration Rate Levels: 

Trailblazer $2,270
Supporter $920
Sustainer $500
Connector $305
Basebuilder $205
Daily Rate $295
Group Discounts of 5 or more Contact Facing Race Team
Media Passes Pass code required — apply for a media credential

For media passes apply for a media credential
For Group Discounts of 5 or more email facingrace@raceforward.org

*Prices are subject to increase after September 30th, 2018.

What does registration include?

Facing Race registration includes full access to conference materials and program including: keynote presentation, plenary sessions, breakout sessions, gallery space, evening events and special performances. Full registration comes with breakfast and lunch on Friday and Saturday.

Register here.

If you experience any issues with the Cvent registration portal, please feel free to call the Customer Care no. which is available 24/7, and they can be reached at 866-318-4357, Option 1, then Option 1 again.

Are group discounts available?

Group discounts are available for groups of 5 people or more. If you are interested in purchasing a group bundle please email facingrace@raceforward.org.

Do I need to create a Cvent Log-in to register?

No, you do not need to create a Cvent login to register for the conference. However, you may if you’d like to quickly access your registration ticket, view breakout session times and any necessary information for the conference. This also will allow you to make any registration changes, in the event of a transfer of registration or cancellation. Register here.

What are my payment options?

After you have completed your online registration, you may pay immediately via credit card Then you may download & print your registration form.

Can I pay by check if I am unable to pay via credit card?

If you are registering for one or more tickets and are unable to pay via credit card you may contact facingrace@raceforward.org with the amount of tickets that you would like to purchase, specify the ticket levels for each ticket you want to buy and the resulting total cost. The Facing Race team will confirm your request by email. Upon confirmation, please mail a check to Race Forward. 

Once the check is received, Race Forward will provide you with a unique code(s) by email. Use the code(s) to register for Facing Race on Cvent.

 

Make checks payable to:

Race Forward: The Center for Racial Justice Innovation

Mail checks to:

Race Forward: The Center for Racial Justice Innovation
Attn: Hiba Elyass/Facing Race
145 E 57th St
4th floor
New York, NY10022


**Please be sure to include your full name and registration confirmation number on checks.**

 

International Payments

Credit Card Authorization will be requested at the time of your ticket purchase. Please contact Helyass@raceforward.org for more information and prompt the subject line to read: Facing Race International Payment.

Can I register for another person?

Yes, you can register for another person during the online registration process.

Please note: you will be asked for demographic and contact information for each registrant, as well as personalized information including dietary restrictions, childcare needs and language access needs. If you are registering on behalf of someone else, please make sure you have accurate information available.

Each attendee should have their names printed on the ticket.

If you are registering 5 or more people and are interested in a group discount, please contact Hiba Elyass at facingrace@raceforward.org to receive more information.

Can I transfer my ticket to someone else?

In the case of a “transfer,” a ticket that has already been purchased is put in another person’s name. No money is refunded. Tickets can be transferred at anytime.  If you want to transfer your ticket to someone else, please contact the Facing Race team at Facingrace@raceforward.org and title the subject line: FR20 Ticket transfer.

Before transferring a ticket that has been purchased to another person, it is important to first confirm that the person who will receive the transferred ticket qualifies for a ticket at the same price as the one originally purchased. If there is a difference in price between the two tickets, you should contact facingraceaccounting@raceforward.org to have a refund processed.

What is your refund policy?

If you are no longer able to attend the 2020 Facing Race conference, refunds are possible. 

Cancellations received in writing/via email before October 1, 2020 will receive a refund for their registration fee as follows: 

Refund If Canceled By:
75% until 6/30/2020
50% until 8/30/2020
25% until 9/30/2020

Please note: no refunds will be processed after October 1, 2020. Refunds will be issued in the form of the original method of payment to the person or organization that made the payment. If the refund request is made after 90 days after the payment date, all refunds will be issued via check to the original payee. Please allow up to 4 weeks for the refund to be processed. 

You can also:

  1. Request to transfer your registration to someone in your organization or network.
  2. Donate your registration as a scholarship to those who need registration support.

Please contact Hiba Elyass at facingraceaccounting@raceforward.org for more information on any of these options.

Is my Facing Race ticket tax-deductible?

A portion of your ticket to Facing Race may be tax-deductible — please contact your tax advisor with additional questions. Note that donations to Race Forward may be tax-deductible to the full extent permitted by law.

What happens to my personal information after I register?

At Race Forward we talk about race explicitly, but not exclusively. With our “Race And” approach to racial justice movement-making, we value the voices, experiences, cultures, intellect, and multi-dimensionality of all people of color. 

To support our programming & ensure that it meets the needs of our community, we ask optional questions to learn more about our audience. We understand privacy concerns, so these questions are optional and not required for conference registration. Any information you feel comfortable sharing is secure and confidential, to be used in aggregate form and without identifiers (e.g., name, email)

Thank you for your support.

When does Registration open?

Registration opens on November 13th, 2019. Please check the Facing Race website for more details.

After I’ve registered, can I log back in to add an additional pre-con ticket or event?

Yes, you can log in using the credentials originally created to register for the conference. You can use the confirmation number received in your email to access your account and purchase the add on ticket separately.  You will then receive a new confirmation number via email.

Can I cancel my ticket?

Yes, you are able to cancel your ticket via the Cvent platform. You can log back into the system to cancel your ticket registration. Please be mindful that you will NOT receive your full funds if cancelled after June 30th, 2020! Please refer to the refund policy.

Presenter: Registration, Transportation & Lodging

Can a breakout session have more than two presenters? Will additional presenters qualify for transportation and lodging scholarships?

Yes, you may have more than 2 presenters for your breakout session, however, please remember breakout sessions are only 90 mins long. Having too many presenters can impact your ability to complete your presentations and have time to engage with attendees via a Q&A section. Additional presenters invited to join a session will be required to register at the Connector level price of $305 and will be responsible for their own transportation, and lodging.  Race Forward's Transportation & Lodging support is not available for additional presenters. 

When will presenters be notified if their session has been selected?

The Facing Race team is planning to notify selected presenters no later than April 2020. Notifications will go out by email directly to the "Lead Presenter"- the person who submitted the application. Please ensure that we have an up to date email address where the "Lead Presenter" can be reached by updating your application form on Submittable if your contact information changes.

It will be the responsibility of the "Lead Presenter" to notify their co-presenter(s). 

Are presenters required to register for the conference?

Yes - Race Forward invites prospective presenters to apply for need-based travel & lodging scholarships.

Before applying, please inquire if your organization can underwrite the full cost or subsidize your participation. Race Forward needs presenters to help us keep the Facing Race Conference affordable to everyone who wants to attend. To that end, Race Forward requires selected presenters for the 2020 conference to register at a reduced rate.

Presenter Registration Rates:

1- IF you have an employer, institution or another source that can underwrite your participation you will register at the Connector Ticket Level priced at $305.00.

2- IF you are NOT employed by nonprofit or institution or you are part of a grassroots or volunteer team, a student, unemployed or on a fixed income, you will register at $185.00.

Do not register until you have been notified that you have been selected to attend the conference as a presenter. 

Does Race Forward provide travel & lodging scholarships for presenters?

Yes- Race Forward invites prospective presenters to apply for need-based travel & lodging scholarships.

Scholarship Guarantees: 

Two round trip transportation vouchers at a maximum of $450 per presenter. If selected, presenters agree to book transportation using Race Foward's travel agent. Delays in booking transportation by the presenters that result in fares exceeding $450 will need to be approved by Race Forward; If transportation is approved Race Forward will invoice the presenters or their employer for the difference in cost.

***Ground transportation and incidentals are NOT covered or reimbursable.***

One Double Room with Two Queen size beds at the Raliegh Marriot City Center for Two nights of lodging checking -in on Thursday, Nov 12 Checking- out Saturday, Nov 14th.

Breakout sessions will take place Friday, Nov 13th starting around 9 am and ending no later than 4 pm on Saturday, Nov 14th. The closing Mainstage event is tentatively scheduled for 4:30 pm-6 pm on Saturday, Nov 14th. The conference will end no later than 6:30 on Saturday.


***Special accommodations can be made for presenters who identify as trans and gender non-conforming or presenters who have health conditions or presenters who are traveling with children thus prohibiting them from rooming with their co-presenter.***

REMINDER: Facing Race takes place from Thursday, Nov 12th - Saturday, Nov 14th -- END Time 6 pm-6:30 pm.

Getting There, Lodging, Logistics

How do I get to the conference venue?

Raleigh Convention Center
500 S. Salisbury Street
Raleigh, NC 27601
Phone: (919) 996-8500

Airport: 
Raleigh–Durham International Airport

Transportation directions through the city of Raleigh can be found here.

Where can I find lodging for the conference?

Facing Race 2020 will take place at the Raleigh Convention Center and lodging for the conference is available at our main hotel, Raleigh Marriott City Center as well as our other conference hotels listed below. Please note that you will have the option of selecting any hotel you’d like to lodge in for the duration of the conference. Book your hotel stay at the reservation site.

Raleigh Marriott City Center
500 Fayetteville St
Raleigh, NC 27601
Phone: (919) 996-8500

Sheraton Raleigh Hotel
421 South Salisbury Street
Raleigh, NC 27601
Rate per night: $197.00

Residence Inn Downtown Raleigh
616 South Salisbury Street
Raleigh, NC 27601
Rate per night: $211.00

Our overflow hotels will be:

Holiday Inn Raleigh Downtown Capital
320 Hillsborough Street,
Raleigh, NC 27603
Rate per night: $151.00

DoubleTree Raleigh Brownstone-University
1707 Hillsborough St.
Raleigh, NC 27605
Rate per night: $176.00

Is there discounted room rates at the selected conference hotels?

Yes, there is a special conference rate available at all the conference hotels. In order to get this rate you can book through this link or call the hotel, book your reservation, and mention that you are with Facing Race. This rate is applicable to standard, double, or triple accommodations. Guests should advise the hotel of any changes in length of stay at least 24 hours before check in, as they will be charged for early departures.

Accessibility & Childcare

Will there be childcare at the conference?

There will be childcare available at the Facing Race 2020 conference. When registering, please indicate whether you’ll need childcare.

What accessibility resources are available at Facing Race?

Facing Race strives to create an inclusive and respectful space for all attendees. In order to do so, we have incorporated several resources to increase accessibility for attendees. These include All-Gender restrooms, Physical and Emotional Accessibility resources, and more.

Facing Race & Sustainability

Why am I being asked if I want a printed program guidebook?

As the Facing Race conference continues to grow we are thinking about how can we begin to make the event “Greener.” For 2020 we are looking to take more steps towards sustainability. Attendees will have the option to opt out of a printed program guidebook and instead use the Facing Race conference app on your mobile device or use the website to access all the robust program information.

How can I learn more about sponsorship opportunities?

To learn more about organization, foundation, university, and corporate sponsorship opportunities, please contact the Development Department at sponsorship@raceforward.org or call 646-747-3286.

Are there vendor opportunities?

There are vendor opportunities available for the conference. For more information contact Hendel Leiva at hleiva@raceforward.org.

Scholarships & Volunteer Opportunities

Are registration scholarships available?

In an effort to make Facing Race accessible to as many people as possible, Race Forward provides scholarship and volunteer opportunities. Learn about scholarship eligibility here. If you have any more questions, please feel free to contact the Facing Race Team at facingrace@raceforward.org.

Facing Race will be accepting applications starting November 19th through April 20th, 2020.

Can I volunteer at the conference?

In an effort to make Facing Race accessible to as many people as possible, Race Forward provides scholarship and volunteer opportunities. If you or anyone you know is interested in volunteering please check out our application guidelines. If you have any more questions, please feel free to contact the Facing Race Team at facingrace@raceforward.org.

Facing Race will be accepting applications starting November 19th through June 22nd, 2020.

Race Flicks

Are international films eligible?

Yes, filmmakers outside of the U.S. are eligible to apply. However, we have limited resources to provide scholarships for filmmakers to attend.

Are animated films considered?

Animated documentaries, and blended narrative-documentaries are eligible to apply.

If I am a first time filmmaker, can I apply?

Yes, first-time filmmakers can apply.

How do I apply? And when is the deadline?

The Race Flicks application will go live on November 19, 2019. To apply, please complete the application by February 21st, 2020, including a preview link to screen your film. Only completed films will be considered. The deadline to apply is February 21, 2020. We will notify all applicants of your status via email on or after the end of June 2020.

If selected, does Facing Race pay screening rights fees?

If your film is chosen, it is possible that there will be some funds to receive a screening rights fee.

Is there an entry fee?

No.

If selected, will my registration to attend the conference be covered?

If your film is chosen, Race Forward will provide a one day pass to attend the conference on the day your film is screening.

What genre of films will be considered?

Race Flicks is a documentary film program. We will consider short films, VR, and features up to 75 minutes in length.

If selected, will my travel and lodging to the conference be covered?

Race Forward encourages selected filmmakers to cover all or some portion of their travel and lodging to the Facing Race conference. Race Forward has limited resources available and will award travel scholarship on a case by case basis according to need. For hotel rates, see the Facing Race FAQs.

What is the criteria for selection?

We are accepting applications from documentary filmmakers with short films, VR, and features focused on powerful stories that can catalyze action for racial justice. We are particularly interested in films that have been, or could be, used strategically by activists, organizers, and nonprofits in work for racial justice. These films can also give a voice to diverse communities underrepresented by the media.

How many projects will be selected?

Four to six film projects will be selected for screening in this year’s Race Flicks program.

Am I able to submit more than one film?

Yes — you may submit more than one film for consideration.

Is this a film festival or a competition?

No, this is not a film festival or a competition. The application process is the only competitive component of the program.

In order to be eligible, what length should my film be?

Films can be long or short form (under 75 minutes).